Home » What companies should look for in a recruitment and acquisition platform

What companies should look for in a recruitment and acquisition platform

by janeausten

When a company grows beyond the “micro” stage, it often realizes it needs a recruitment platform to centralize and manage employee data and procedures. The need to implement hybrid work modalities will only increase after 2020.

Employees increasingly working remotely must have access to a centralized digital workspace. In this setting, all relevant data and files can be accessed on-demand, and collaborative procedures can be implemented between management and staff.

When it’s not present, many operations fail to meet expectations, and workers complain of a lack of openness and involvement on the part of management.

If you’re in the market for a recruitment platform for your business, you’ll want to know how to effectively compare the various solutions available to you.

Numerous recruitment and employee management platforms exist, each catering to a unique set of needs in the realm of people management.

Among the many criteria for picking a recruitment platform, completeness is crucial. The higher the rate of adoption and usage, the fewer the number of systems there are in the company. When you have all your relevant data and information in one place, you can generate sophisticated statistics and reports that will guide you to the best choices.

Some of the most useful tools a recruitment platform can provide are listed below.

Information about the staff in one place: The recruitment system maintains records about each worker and permits them to change those records whenever they like.

Internal company notice board: This feature allows the company to easily distribute its internal communications to all workers.

Data file for documentation purposes: A virtual document archive that permits due dates to be set and targeted searches to be performed is essential for recruitment process digitization.

Orientation: The system helps the recruitment department with new hire paperwork and other tasks.

Clocking hours: An employee’s time at work (clocking in, requesting time off, keeping track of overtime, etc.) can all be handled through the company portal.

Hourly fraction: Employees can keep tabs on how much time they devote to various tasks thanks to the timesheet. A highly helpful feature for determining which orders and projects will yield the greatest return.

Education and Development: On the other hand, recruitment software is more valuable if it can coordinate employee training in the same setting. Employees should be able to sign up for courses, access training materials, and possibly even watch classes live-streamed, all within the recruitment platform.

Controlling and maximizing productivity: In this age of hybrid work, the ability to digitize evaluation processes is crucial; some platforms provide this functionality.

Digitalization of the hiring and interview procedures is another feature of the most comprehensive recruitment platforms. This feature allows the hired candidates to seamlessly transition into employees without re-submit personal data.

You should research the capabilities of the platforms you’re thinking about using.

Flexibility to meet individual needs

Given the wide variety of businesses out there, it’s unrealistic to expect that a single, generic solution will meet everyone’s requirements.

Fields, labels, lists, processes, and workflows should all be modifiable in a recruitment management system.

If you go with a program that offers this function, the provider’s technical support can help you tweak the settings to your liking as you set everything up for the first time. If the system’s customization tools are user-friendly, you can make additional adjustments down the road to meet the evolving requirements.

As a result, you shouldn’t feel obligated to alter every facet of the system you end up going with, especially since doing so can add cost and time to submitting your application.

Standard settings for human resources management systems often meet or exceed the requirements of most small and medium-sized enterprises.

You should learn as much as possible about the cost and level of customization of each system you consider.

Simple to operate

It’s easy to let looks be your primary consideration when picking a human resources management system. Visual appeal makes the system more pleasurable, but usability should be prioritized.

Users must be able to navigate with little to no ad hoc training. As a result of its infrequent use, employees should be able to navigate it without constant manual reference.

Browse around on your own in a demo to see how different recruitment software programs perform.

In-Person Interactions

One of the most crucial features of any recruitment platform is the ability to access it from anywhere, including a mobile device. Because of the rise of remote work, this function is increasingly vital. It’s hard to argue with the ease with which you can use your smartphone to punch in and out of work trips or to submit a permit request while riding the subway.

Check if and how the solution you’re considering can be applied to these gadgets.

Some service providers offer browser-based apps, while others only support native Android and iOS apps. Considering the benefits and drawbacks of native and web app use, the latter is the most practical choice.

Get in touch if you want to see a demonstration of the end result in action on a mobile device.


The greater the reliance on the recruitment platform for the management of business processes, the more severe the issues that arise when the platform fails or is unavailable.

That’s why it’s smart to safeguard yourself by looking into the platform’s service history and the SLAs it promises to meet.

Find out each recruitment software solution provider’s service level agreement (SLA).


Is there a better answer than providing workers with a portal through which they can handle all recruitment-related tasks with just one login?

Use Single Sign-On so your staff can log in with the same credentials they use for other services (like Microsoft 365).

Both staff and workers will appreciate this time-saving addition. Additionally, the company’s IT department will be relieved to have fewer user accounts to manage upon hiring and firing.

Verify that the system under test supports SSO.

The ability to integrate

Integration with other business management systems can improve the effectiveness of even the most feature-rich human resources platform. Payroll systems are commonly integrated with other systems so that you can receive payroll and send attendance data to and from them.

Customer orders could be linked to company selection projects or employee activity reports if the CRM was integrated.

Enterprise resource planning systems are another common point of incorporation.

APIs that permit rapid and thorough integration with other digital systems are essential for any good recruitment platform.

You must go with an “open” system.

Manage workflows

There are HR procedures where each step must be recorded, reminders sent, approvals facilitated, and multiple parties involved.

For this reason, advanced recruitment platforms have implemented workflow management tools to streamline and simplify even the most delicate recruitment procedures.

Assigning PPE to workers? A workflow can track when it’s delivered, if it’s been returned, and whether the employee still needs it.

Other workflows can ensure that all complete managers’ evaluations, selections, or medical appointments are on time.

Find out if the recruitment technology vendor’s system allows for personalized workflows.

Adherence to Rules and Regulations

An HR platform’s ability to provide tools for managing personal and sensitive data through data processing regulations like the General Data Protection Regulation (GDPR) is crucial.

Automated workflows that observe data retention periods are particularly helpful when managing candidate profiles.

Assemble a set of GDPR administration tools immediately.

Works for every user

It is imperative that all user types benefit from a recruitment platform. If this doesn’t happen, the company’s adoption of this technology could stall.

Positive change in human resources

The recruitment platform, on the one hand, needs to consolidate data and procedures so that management can handle every facet of an employee’s job. However, it needs to give employees enough control to handle many recruitment related tasks independently.

Benefits for Employees

A good recruitment platform will provide a wide range of features and customization options for the recruitment department, which oversees numerous processes, while still being easy to use for employees. The staff’s importance of a high-quality mobile experience cannot be overstated.

Advantages for Supervisors

To effectively manage their teams, managers require a recruitment platform that allows them to do things like creating a centralized vacation calendar that ensures no crucial tasks are left undone, monitoring how much time is spent on each project, making recommendations for additional education, and assess the progress and success of their subordinates.

Advantages for teams

Attendance tracking is just one example of the complexity and monotony that can be found in administrative work. Therefore, a good recruitment platform must be robust enough to back extremely complex processes and agile enough to streamline and quicken operations.

Staffing Future: the next-gen recruitment software developing company

When it comes to generating, qualifying and closing leads for your staffing firm, look no further than Staffing Future, your web engagement platform. Staffing Future is one of the world’s largest providers of technology-enabled recruitment websites and job search technology, with over 250 clients and 100 integrations in 40 countries.

Preparation and Execution

Every one of their web properties, including career portals, is custom-built from the ground up with the specific requirements of the client and their company’s image in mind. Adobe XD is where your design comps are created, revised, and approved before being used in the production environment.

Assistance and Satisfied Clientele

Their customers want a functional website and employment search not just for the time being but forever. Constant refinement, improvement, and expansion of your site’s layout, search engine optimization, load time, functionality, and features…

Server Maintenance, Data Protection, and Firewalls

Staffing Future employs cutting-edge technology such as Nginx, PHP 8.0, LXD software containers, MariaDB, and computer-optimized virtual machines to ensure that your site loads instantly.

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